Six areas inside Gaylord Family - Oklahoma Memorial Stadium, the Lloyd Noble Center and the McCasland Field House are available on a rental basis. Please view the information below and
complete the facility rental online request form.
Jack Santee Lounge
9,000 Square Feet
Banquet: 400 | Reception: 600
Fee: $3,600
|
Kerr-McGee Stadium Club
6,700 Square Feet
Banquet: 500 | Reception: 800
Fee: $3,600
|
Clinton Lounge
2,000 Square Feet
Banquet: 75 | Reception: 125
Fee: $600
|
Kerr McGee Courtside Club
4,300 Square Feet
Banquet: 300 | Reception: 400
Fee: $2,200
|
McCasland Field House
Fee: $3,000
|
Basketball Practice Courts*
8,890 Square Feet
Banquet: 250/550
Reception: 250/700
Fee: $1,800/$3,600
|
* Basketball Practice courts can be rented for
basketball use for $600. All practice court rental
is cleared through the basketball offices. Practice
courts will not be rented out during the practice or
regular season. One court will remain open at all times
for student-athlete use.
Banquet capacity estimated using 60" round tables seating
8 per table. Reception capacity estimated with guests
standing and a limited number of round tables.
EQUIPMENT RENTAL
| Courtside
Club & Clinton Lounge |
| Audio/Visual Equipment in the Courtside Club |
$50* |
| Outdoor Heaters |
$50 |
| Overhead Projector |
$75 |
| Podium |
Complimentary
|
| Sound System (portable) |
$125
|
| 27" TV with VCR |
$75
|
* plus the hourly cost of a technician
| Stadium
Club & Santee Lounge |
|
| Podium |
Complimentary
|
| Stadium Lights for Event |
$50/hour
|
If you choose to book a room that does not have
audio/visual capabilities, or we cannot provide for
you the necessary equipment, equipment can be arranged
through any outside company or the following university
entities:
National Conference Logistics Center: (405) 325-3760
TV and Satellite Services: (405) 325-6888.
FOOD & BEVERAGE SERVICE
OU Athletics is pleased to partner with University
Catering for all special events. Arrangements for food
and beverage must be coordinated through University
Catering at (405) 325-2121. No outside food or beverage
is allowed to be brought into the facility.
Click
here for a full menu from University Catering
POLICIES & PROCEDURES
The University of Oklahoma Athletics Department
is pleased that you have chosen our facility to host
your event. Our staff has high standards for service
and will work with you to make your event a success.
This material was produced to help patrons of the
OU Athletics Department facilities understand the guidelines
that govern the use of Athletics Department facilities.
Since OU Athletics Department facilities are in high
demand among campus organizations and outside parties,
it is imperative that clients follow specific policies
and procedures to ensure the most efficient and effective
use of the facility.
The policies and procedures of the OU Athletics
Department are subject to change. As in any human endeavor,
there may be circumstances with respect to a specific
event that may merit special consideration. The OU
Athletics Department staff is willing to discuss any
special requests for these unique events. Accommodations on the basis of disability are available
by contacting the OU Athletics Department at (405)
325-8000.
Introduction
Consistent with the stated mission and purpose
of the OU Athletics Department, and to ensure maximum
efficient and fair use of the OU Athletics Department
facilities, the following policies govern the reservation
and use of facilities. Under the guidance of the Director
of Athletics, Athletics Development is responsible
for all room reservation and coordination of all services
related to these reservations.
Facility Use and Rental
The OU Athletics Department provides a wide range of
facility use for students, faculty, staff, alumni,
University community, and guests of the University.
The OU Athletics Department Development Office is located
on the 3rd floor of the McClendon Center for Intercollegiate
Athletics. The office is open from 8 a.m. to 5 p.m.
Monday through Friday. Telephone: 405.325.8000; Fax:
405.325.7003
A. Facility Reservations
Space shall be reserved through the OU Athletics Department
Development Office and is assigned on a first-request
basis. The OU Athletics Department reserves the right
to move a group to another space. Every effort will
be made to provide comparable space and/or service.
The OU Athletics Department facilities are available
for reservation by calling 405.325.8000. A printed
confirmation of the reservation is available upon request
from the OU Athletics Department Development Office.
Any charges for room rental, food, technical fees,
audio visual rentals or damages not covered by a purchase
order or an advance deposit must be paid within thirty
(30) days after the function. Price quotations given
for room rental, technical fees and/or audiovisual
rentals more than three months in advance are subject
to change. There will be an additional 25% service
charge for events scheduled on official University
holidays. A University holiday schedule is available
in the OU Athletics Department Development Office upon
request. Failure to pay the account in full will result
in the account being turned over to the University
for collection. Since meeting/program space in the
OU Athletics Department facilities is in high demand,
requests should be submitted as far in advance as possible.
The deadline for submitting a reservation is two complete
working days in advance of the event. The OU Athletics
Department can serve each group only to the extent
of the information received. Clients are encouraged
to be as accurate and complete as possible when requesting
space.
B. Facility Cancellations and No-Show Policy
Cancellations must be in written form and submitted
to the OU Athletics Department Development Office as
soon as possible. On standard room reservations, a
24-hour written notice of cancellation is necessary
to avoid being charged in full.
C. Physical Arrangements
The OU Athletics Department staff can assist in planning
the physical set-up for all functions. The OU Athletics
Department will supply podiums on a complimentary basis.
Set-up and equipment needs should be requested at the
time of the reservation. The OU Athletics Department
Development Office must receive this information at
least two full working days prior to the event. Late
requests cannot always be honored due to equipment,
staff and time limitations. Orders are filled on a
first-request basis. If equipment is not available,
the customer will be notified. Audiovisual equipment
is available for rent at an additional charge. The
equipment is for use inside OU Athletics Department
facilities only.
D. Room Condition and Times Available
The condition of all facilities is checked before and
after each event. Persons and organizations using the
space are held responsible for turning out lights and
leaving the room in the same condition in which it
was found (except for catering items). Furniture in
any of the rooms should not be removed. Any need for
adjustments in room arrangements must be made through
the Athletics Development office. Please wipe up spills
immediately. In case of an emergency, you will be given
a number to contact.
E. Lost and Found
While the OU Athletics Department is not responsible
for lost or stolen merchandise or personal items, in
the event of a lost item, please contact the OU Athletics
Department Development Office at 405.325.8000.
F. Parking
The Asp Avenue Parking Facility provides convenient
parking for students, faculty, staff and guests of
the University. Parking in the facility is available
without a permit during posted times. Metered spaces
are also available. The Oklahoma Memorial Union Parking
Center is open 24 hours, seven days a week and is located
directly north of the Oklahoma Memorial Union. Other
parking is available on campus without a permit during
posted times. Parking for the Kerr-McGee Courtside
Club is available through the Lloyd Noble Center. Please
note at the time of your reservation if you will have
parking needs.
G. Non-Smoking Facilities
All Athletics Department facilities are non-smoking
facilities. Guests who wish to smoke must exit the
facility to do so.
Special Charges
A. Special Service Charges
Special service charges will apply in the event the
reserved space requires extra clean-up, non-customary
set-up, or if the facility is damaged in any way. Tape,
nails, or tacks cannot be put on any surface in the
OU Athletics Department facilities. Any damage to any
surface will result in a damage fee, and the offending
item will be immediately removed.
B. Overtime
A charge of $75 per hour will be applied to any group
or function requiring the room to remain open after
12 a.m. or any portion thereof.
C. Payment of Services
For non-University groups, the OU Athletics Department
requires a down payment upon receipt of the signed
contract, in the amount of 25% of the room rental fee.
The full payment of the total estimated cost of the
function is required within (30) thirty days after
completion of the event. Any reservation request submitted
by an organization or individual with an outstanding
debt will automatically be rejected. The balance must
be paid in full before the request will be processed.
D. Special Charges
There will be an additional 25% service charge for
events scheduled on official University holidays. A
University holiday schedule is available in the OU
Athletics Department Development Office.
Decorating and Security
A. Decorating Policy
All decorations must adhere to the OU Athletics Department
and University of Oklahoma decorating policies. It
is the intent of this policy to protect the interior
of the OU Athletics Department facilities and to protect
the client from incurring damage charges. Additionally,
decorating policies adhere to fire safety regulations.
All decorations must be pre-approved by the Coordinator
of Athletics Development.
- No items can be attached to the walls or hung from
the ceiling. The use of tape, nails, staples, or tacks
is strictly prohibited. Any damage to building surfaces
will result in a damage fee and the offending items
will be immediately removed.
- The sponsoring group will be charged for excessive
litter, and therefore unusual clean-up, caused by the
decorations and/or literature associated with the event.
- Do not use anything in an aerosol can such as spray
glue, spray glitter, spray snow, or spray paint.
- The use of flammable materials such as straw, hay,
and evergreens is prohibited.
- No glitter or confetti may be used.
- Anything left in the facility will be thrown away
after the event.
- No torches or lanterns are allowed on OU Athletics
Department premises, including exterior space.
- Alteration of existing OU Athletics Department decoration
is prohibited. Any violation of the above rules will
result in a damage charge and/or loss of rental privileges.
B. Security Personnel
All security must be arranged through the OU Athletics
Department Development Office. When required, the OU
Athletics Department will employ one security person
per 75 people attending the function, at prevailing
rates and at the OU Athletics Department's discretion.
The organization or group will be charged for any fees
involved. The OU Athletics Department reserves the
right to require an additional number of security officers
for any event.
C. Liability
The sponsor shall be responsible for the activities
and actions of their guests and agents. The sponsoring
group is responsible for any and all damages. The OU
Athletics Department reserves the right to inspect
and control all functions. The OU Athletics Department
will not assume responsibility for the damage to, or
loss of, any merchandise or personal property.
Catering
A. Catering Policy
Arrangements for catering and refreshments must be
coordinated through University Catering at (405) 325-2121.
No outside food or beverage is allowed to be brought
into the facility.
B. Liquor Service
Under the laws of the State of Oklahoma, no alcohol
may be brought into the building by the customer under
any circumstance. Liquor service must be arranged through
University Catering at (405) 325-2121. Alcoholic beverages
may only be served in compliance with University policies
and city, country and state laws governing alcoholic
beverages.
