|Online Request Form | Phone: (405) 325-8691 | Email|
Six areas inside Gaylord Family - Oklahoma Memorial Stadium, the Lloyd Noble Center and the McCasland Field House are available on a rental basis. Please view the information below and complete the facility rental online request form.
Jack Santee Lounge
9,000 Square Feet
Banquet: 400 | Reception: 600
Kerr-McGee Stadium Club
6,700 Square Feet
Banquet: 500 | Reception: 800
2,000 Square Feet
Banquet: 75 | Reception: 125
Kerr McGee Courtside Club
4,300 Square Feet
Banquet: 300 | Reception: 400
McCasland Field House
Basketball Practice Courts*
8,890 Square Feet
* Basketball Practice courts can be rented for basketball use for $600. All practice court rental is cleared through the basketball offices. Practice courts will not be rented out during the practice or regular season. One court will remain open at all times for student-athlete use.
Banquet capacity estimated using 60" round tables seating 8 per table. Reception capacity estimated with guests standing and a limited number of round tables.
|Courtside Club & Clinton Lounge|
|Audio/Visual Equipment in the Courtside Club||$50*|
|Sound System (portable)|
|27" TV with VCR|
|Stadium Club & Santee Lounge|
|Stadium Lights for Event|
If you choose to book a room that does not have
audio/visual capabilities, or we cannot provide for
you the necessary equipment, equipment can be arranged
through any outside company or the following university
National Conference Logistics Center: (405) 325-3760
TV and Satellite Services: (405) 325-6888.
FOOD & BEVERAGE SERVICE
OU Athletics is pleased to partner with University Catering for all special events. Arrangements for food and beverage must be coordinated through University Catering at (405) 325-2121. No outside food or beverage is allowed to be brought into the facility.
Click here for a full menu from University Catering
POLICIES & PROCEDURES
The University of Oklahoma Athletics Department is pleased that you have chosen our facility to host your event. Our staff has high standards for service and will work with you to make your event a success.
This material was produced to help patrons of the OU Athletics Department facilities understand the guidelines that govern the use of Athletics Department facilities. Since OU Athletics Department facilities are in high demand among campus organizations and outside parties, it is imperative that clients follow specific policies and procedures to ensure the most efficient and effective use of the facility.
The policies and procedures of the OU Athletics
Department are subject to change. As in any human endeavor,
there may be circumstances with respect to a specific
event that may merit special consideration. The OU
Athletics Department staff is willing to discuss any
special requests for these unique events. Accommodations on the basis of disability are available
by contacting the OU Athletics Department at (405)
Consistent with the stated mission and purpose of the OU Athletics Department, and to ensure maximum efficient and fair use of the OU Athletics Department facilities, the following policies govern the reservation and use of facilities. Under the guidance of the Director of Athletics, Athletics Development is responsible for all room reservation and coordination of all services related to these reservations.
Facility Use and Rental
The OU Athletics Department provides a wide range of facility use for students, faculty, staff, alumni, University community, and guests of the University. The OU Athletics Department Development Office is located on the 3rd floor of the McClendon Center for Intercollegiate Athletics. The office is open from 8 a.m. to 5 p.m. Monday through Friday. Telephone: 405.325.8000; Fax: 405.325.7003
A. Facility Reservations
Space shall be reserved through the OU Athletics Department Development Office and is assigned on a first-request basis. The OU Athletics Department reserves the right to move a group to another space. Every effort will be made to provide comparable space and/or service. The OU Athletics Department facilities are available for reservation by calling 405.325.8000. A printed confirmation of the reservation is available upon request from the OU Athletics Department Development Office. Any charges for room rental, food, technical fees, audio visual rentals or damages not covered by a purchase order or an advance deposit must be paid within thirty (30) days after the function. Price quotations given for room rental, technical fees and/or audiovisual rentals more than three months in advance are subject to change. There will be an additional 25% service charge for events scheduled on official University holidays. A University holiday schedule is available in the OU Athletics Department Development Office upon request. Failure to pay the account in full will result in the account being turned over to the University for collection. Since meeting/program space in the OU Athletics Department facilities is in high demand, requests should be submitted as far in advance as possible. The deadline for submitting a reservation is two complete working days in advance of the event. The OU Athletics Department can serve each group only to the extent of the information received. Clients are encouraged to be as accurate and complete as possible when requesting space.
B. Facility Cancellations and No-Show Policy
Cancellations must be in written form and submitted to the OU Athletics Department Development Office as soon as possible. On standard room reservations, a 24-hour written notice of cancellation is necessary to avoid being charged in full.
C. Physical Arrangements
The OU Athletics Department staff can assist in planning the physical set-up for all functions. The OU Athletics Department will supply podiums on a complimentary basis. Set-up and equipment needs should be requested at the time of the reservation. The OU Athletics Department Development Office must receive this information at least two full working days prior to the event. Late requests cannot always be honored due to equipment, staff and time limitations. Orders are filled on a first-request basis. If equipment is not available, the customer will be notified. Audiovisual equipment is available for rent at an additional charge. The equipment is for use inside OU Athletics Department facilities only.
D. Room Condition and Times Available
The condition of all facilities is checked before and after each event. Persons and organizations using the space are held responsible for turning out lights and leaving the room in the same condition in which it was found (except for catering items). Furniture in any of the rooms should not be removed. Any need for adjustments in room arrangements must be made through the Athletics Development office. Please wipe up spills immediately. In case of an emergency, you will be given a number to contact.
E. Lost and Found
While the OU Athletics Department is not responsible for lost or stolen merchandise or personal items, in the event of a lost item, please contact the OU Athletics Department Development Office at 405.325.8000.
The Asp Avenue Parking Facility provides convenient parking for students, faculty, staff and guests of the University. Parking in the facility is available without a permit during posted times. Metered spaces are also available. The Oklahoma Memorial Union Parking Center is open 24 hours, seven days a week and is located directly north of the Oklahoma Memorial Union. Other parking is available on campus without a permit during posted times. Parking for the Kerr-McGee Courtside Club is available through the Lloyd Noble Center. Please note at the time of your reservation if you will have parking needs.
G. Non-Smoking Facilities
All Athletics Department facilities are non-smoking facilities. Guests who wish to smoke must exit the facility to do so.
A. Special Service Charges
Special service charges will apply in the event the reserved space requires extra clean-up, non-customary set-up, or if the facility is damaged in any way. Tape, nails, or tacks cannot be put on any surface in the OU Athletics Department facilities. Any damage to any surface will result in a damage fee, and the offending item will be immediately removed.
A charge of $75 per hour will be applied to any group or function requiring the room to remain open after 12 a.m. or any portion thereof.
C. Payment of Services
For non-University groups, the OU Athletics Department requires a down payment upon receipt of the signed contract, in the amount of 25% of the room rental fee. The full payment of the total estimated cost of the function is required within (30) thirty days after completion of the event. Any reservation request submitted by an organization or individual with an outstanding debt will automatically be rejected. The balance must be paid in full before the request will be processed.
D. Special Charges
There will be an additional 25% service charge for events scheduled on official University holidays. A University holiday schedule is available in the OU Athletics Department Development Office.
Decorating and Security
A. Decorating Policy
All decorations must adhere to the OU Athletics Department and University of Oklahoma decorating policies. It is the intent of this policy to protect the interior of the OU Athletics Department facilities and to protect the client from incurring damage charges. Additionally, decorating policies adhere to fire safety regulations. All decorations must be pre-approved by the Coordinator of Athletics Development.
- No items can be attached to the walls or hung from the ceiling. The use of tape, nails, staples, or tacks is strictly prohibited. Any damage to building surfaces will result in a damage fee and the offending items will be immediately removed.
- The sponsoring group will be charged for excessive litter, and therefore unusual clean-up, caused by the decorations and/or literature associated with the event.
- Do not use anything in an aerosol can such as spray glue, spray glitter, spray snow, or spray paint.
- The use of flammable materials such as straw, hay, and evergreens is prohibited.
- No glitter or confetti may be used.
- Anything left in the facility will be thrown away after the event.
- No torches or lanterns are allowed on OU Athletics Department premises, including exterior space.
- Alteration of existing OU Athletics Department decoration is prohibited. Any violation of the above rules will result in a damage charge and/or loss of rental privileges.
B. Security Personnel
All security must be arranged through the OU Athletics Department Development Office. When required, the OU Athletics Department will employ one security person per 75 people attending the function, at prevailing rates and at the OU Athletics Department's discretion. The organization or group will be charged for any fees involved. The OU Athletics Department reserves the right to require an additional number of security officers for any event.
The sponsor shall be responsible for the activities and actions of their guests and agents. The sponsoring group is responsible for any and all damages. The OU Athletics Department reserves the right to inspect and control all functions. The OU Athletics Department will not assume responsibility for the damage to, or loss of, any merchandise or personal property.
A. Catering Policy
Arrangements for catering and refreshments must be coordinated through University Catering at (405) 325-2121. No outside food or beverage is allowed to be brought into the facility.
B. Liquor Service
Under the laws of the State of Oklahoma, no alcohol may be brought into the building by the customer under any circumstance. Liquor service must be arranged through University Catering at (405) 325-2121. Alcoholic beverages may only be served in compliance with University policies and city, country and state laws governing alcoholic beverages.